Knowledgebase: 1) FrogLearn
FrogLearn - Applications - ​​​​​​Calendar
Posted by , Last modified by on 24 October 2017 12:36 PM

The calendar application is a tool where you can view your own personal calendar as well as any calendars that have been shared with you. This includes any public calendars your school has created. While very similar to the booking calendar, there are different features and functions within the Calendar app. The Calendar app provides the user with several powerful functions. There is the ability to filter all calendars to certain entries in the top filter bar. You can view calendars for whichever day you would like and you can take this further and have an overview of the whole week or month. There is also the ability to view the calendar in a list view. You can change the way you view the calendar by choosing either Day, Week, Month or list in the top right-hand corner of the window.

On the left-hand side, you will see a small date picker calendar that allows you to go back and forth between months and allows you to select specific days. On the image below, the 10th of April has been selected and because the calendar is set to "Week" view, the calendar displays the week in which that date is situated. You also have the option to ' Go to Date' which allows you to search for a date via a search tool, this come in handy when looking for very old calendar entries. Also featured under the date picker calendar is the "Today" button, which simply selects and displays todays date.

To create a new calendar, all you need to do is click on the  button on the left hand side and input the details of the calendar from here. When adding a calendar, you need to give it a name, a description and specify the calendar availability. There are three availability options to choose from:

Restricted - This calendar is restricted and can only be viewed by the person who created it

Public -This calendar is public within Frog and can be seen by any other user

Shared - This calendar will only be visible to individuals or groups you choose

Once this has been done, you can then create events in the calendar and anyone who that calendar is shared with will receive notifications. The below image shows you how to add a calendar.

Now that you have created a calendar, you are ready to add new events. To do this you can either click on the  button in the top left hand corner or you can simply click and hold your mouse and drag it from the start of the time until the end. When creating an event, you can specify a location, the time you want to make the event, if you want to repeat the event and which calendar you want to add the event to. You can also select whether you want the event to run all day or not. If you want to repeat it, there is the option to have it repeat: Every day, Every Week day, Every Week, Every 2 Week, Every Month or Every Year. You can also add invitations to other users. Please see below. 

If you create an event but need to change the time of it, you can simply drag and drop it to a different time and it will update. When you have created multiple calendars, you can colour code them to make them easily identifiable when looking at the overall view of the calendar. You can also remove certain calendars from view by simply clicking on them on them. Once they have been clicked, the main body of the calendar box will be removed of colour. In the image below I have removed the Test calendar from view. Clicking on it again will show any events associated with this calendar.  

If you want to change the colour of calendar events, you can do this by clicking on the arrow on the right hand side of each Item and setting the colour. If you look at the image below you can see the calendar settings as well as the differing colours.  You can also access the calendar settings from here and have the ability to display only that calendar and to create an event in this calendar.

If you click into the calendar settings, you can rename the calendar or change the description, delete the calendar and you also have the option to share this calendar from within the settings. 

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