Knowledgebase : 1) FrogLearn > Applications
   

The FrogStore application allows admin and staff users to download resources such as sites, themes and apps directly to your FrogLearn platform. This application is available to all FrogLearn platforms.

When FrogStore is opened by a user for the first time, the user will need to accept the terms and conditions before continuing.

Once this has been accepted you are then presented with the FrogStore welcome page. From here you can look through and search for many different themes, sites and apps. These are separated into the following three sections for easier use:

  • Themes - Themes can be downloaded to be used with your sites. If downloaded, they are available to everyone who can create sites on your platform. Themes sit around the site content and define the majority of aesthetics within a site, for example the site name description location, size and colour etc.
  • Sites - A vast array of sites are available to download and be edited then shared amongst users on your platform. There are teaching and learning sites, to departmental sites to extra curricular sites and more.
  • Apps - Applications are available to download for use with third party software. The uses of these applications vary depending on the provider but the majority of these have Single Sign-On functionality. In order for these to work you will need to contact the Frog Service Desk and provide the necessary information (each third party varies).

If any of the above areas are selected you will be taken to that particular resource area. In the top pane is a "My Sites" button that when clicked will display and sites that you as the logged in user have submitted to the FrogStore for other schools to access. To the right of this is the global search. Here you can type in the name of a theme, site or app that you may be looking for and the results will be shown to you in this window.

In the right hand pane is a list of the most popular sites that have been downloaded. To access these simply left click them from the list to be taken to that sites page.

In the central/bottom panel are the last 4 resources for each "type" that have been uploaded that can be accessed by single left clicking the preview image.

When you click into one of the areas on the left hand panel you are provided with further information. The screenshot below shows an example of how it looks when accessing the sites area. Here you are shown the top sharing users, top sharing schools and most popular sites.

Furthermore, below this displays "recently uploaded" sites (the last 4 uploaded) and "all sites" which shows sites previously uploaded.

When you click into a resource (in this example, a site) you are provided with a number of screenshots and some basic information about the site. These include who has created the site,an overview of the site, when it was uploaded and tags provided for the site.

In order to download a site (or resource) to your FrogLearn platform click the blue "Install" button at the top right of the site window. You will then be presented with a similar popup to below, indicating the download process has begun. Depending on the size of the resource this can take anywhere from a few seconds to a minute. Click "Close" to close this popup.

You should then see a FrogStore download notification at the top right of the platform appear for a few seconds. Similarly when the download is complete the platform should notify you accordingly. Sometimes refreshing your FrogLearn platform can induce this notification to appear.

When you have downloaded the resource it will then become available on your platform. If it is a theme or app you will need to refresh your platform, a site should appear in your My Sites area for you to modify accordingly and share with your users as your own.

If you are happy with any sites you create please do submit them to the FrogStore when complete if you feel other schools will benefit from this. You can do this when clicking "Share" when viewing a site on the top black navigation bar then by clicking "Submit to FrogStore" (enabled by default but schools can turn this off).

The Analytics App is a powerful tool you can use to have an overview of who is using what on your platform. You can check how many hits sites are getting, who has set assignments as well as who is logging in and how long they are spending logged in to the platform. You can search for Sites and Assignments by Tag or Author and can filter your results easily to drill down to the information you want to see. To give one example, this might be useful if you wanted to know how many Year 11's are logging in and visiting a new GCSE resources site or if you wanted to know how many GCSE test assignments had been set for Year 11's throughout the year and which teachers have set them. On each search, the results are displayed with an easy to read line graph as well as a pie chart but there is also the ability to export the results to a CSV file which you can then use to display the data in any format you would like. Please note that you can't export data from the dashboard. 

Dashboard

When you first open the Analytics App, the first page you see is the Analytics Dashboard. This page gives you a quick overview of User logins, the amount of Site visits and the Assignments summary. You can filter these results down to each profile and you have the option to view the results from the last 7 days or the last 30 days. The reason you can only search back 30 days on this page is because of the sheer amount of information displayed on here. Furthermore, you cannot export this information to CSV due to this large amount of information. 






Sites

On the left hand side of the Analytics window you can see options; Sites, Assignments and Users. If you click on Sites, you are immediately shown the amount of sites created and how many times sites have been visited over the last 30 days by all users. This is a useful feature of analytics because if you need to give your Head of Year or Head Teacher a monthly overview of the usage of Frog, you can simply navigate to this page and a quick view of all the information you need is there. From here, you can quickly export all that information to a CSV if you would prefer to change how this information is displayed, depending on your audience. The site statistics at the bottom of the page shows you the title and tags of a site, the author, how many individual views a site as had as well as how many unique views it has had. This also displays whether it has been sent to the FrogStore or not. 

You can get more specific information on Sites using the filters and search option from within this page. You can select which profiles you would like to search on and you can specify a start date and and end date to your search. You can start your search as far back as you would like although this may take longer for the information to be gathered if there is lots of data. In the example below, I have searched on all users from 01/01/2017 - 31/07/2017 and I have filtered the results to show me any sites with the author Frog. Please notice the ability to export all the information that has been filtered at the bottom or whether you would like to export ALL the results. Exporting the filtered results would only show you the sites with Frog as the author that has been visited by all users between 01/01/2017 - 31/07/2017 . Exporting all data would show all users and all sites with any author between 01/01/2017 - 31/07/2017. 




The Sites by Tag page will look very similar to this one only the searches will only display sites that have a tag associated with them. Again, you can select which profiles you would like to search on and you can specify a start date and and end date to your search. The results will be displayed in the line chart and pie chart and you also have the ability to export this information to CSV. You can also use the filter within the 'All Site Statistics' section at the bottom of the window to really drill down to the information you would like to be displayed. The 'Sites by Author' page works in the same way only the results displayed will show you a pie chart of all authors and quickly and easily display the sites associated with them.

Assignments

On the left hand side of the Analytics window you can see the options: Sites, Assignments and Users. If you click on Assignments, you are immediately shown the amount of assignments created over the last 30 days by all users. The Overview shows you the assignments created during the time period specified via a line graph and a pie chart. If you look at the image below you can easily see the proportion of each subject in the pie chart. The 'All Assignments Statistics' at the bottom of the page allows you to filter the assignments by Titles, Authors and Tag. As with sites, you can select which profiles you would like to search on and you can specify a start date and and end date to your search. Furthermore, you can also export all this information to CSV. 






The Assignments by Tag page will look very similar to this one only the searches will only display assignments that have a tag associated with them. Again, you can select which profiles you would like to search on and you can specify a start date and and end date to your search. The results will be displayed in the line chart and pie chart and you also have the ability to export this information to CSV. You can also use the filter within the 'All Assignment Statistics' section at the bottom of the window to really drill down to the information you would like to be displayed. The 'Assignments by Author' page works in the same way only the results displayed will show you a pie chart of all authors and quickly and easily display the sites associated with them. 

Users

If you click on the Users tab on the left hand side of the analytics window, you are immediately shown the amount of logins over the past 30 days by all users. Like the other tabs, this information is displayed in a line graph and pie chart format. This is quite a popular feature of the Frog platform as a lot of schools like to know exactly how many pupils are logging in and using Frog. You can get more specific information on logins using the filters and search option from within this page. You can select which profiles you would like to search on and you can specify a start date and and end date to your search. The 'All User Login' information at the bottom of the page allows you to filter using usernames. This area also shows you the profile of the users, their login count, the average session time, their total time and their last login. If you look at the image below, you can see that you also have the option to export the results in a similar way to Sites and Assignments but there is also an additional option to 'Export Users never logged in to CSV'. This allows you to quickly identify anyone who has not logged in to the platform. 





The 'Logins by Profile' tab within Users is a quick way display all logins by profile in Frog. If you look at the image below you can see the information that has been displayed when clicking on that tab. Again, you can specify a start date and and end date to your search. The results will be displayed in the line chart and pie chart and you also have the ability to export this information to CSV.

The booking calendar is an application that schools can use in order to manage rooms or equipment within the school. You may want to use this to book out classrooms or meeting rooms for teachers to ensure your school runs as smoothly as possible. If you look at the image below, the application looks quite simple, however there are many features that make it a powerful application. There is the ability to filter the calendar to certain bookings in the top filter bar. You can view the calendar for whichever day you would like or you can take this further and have an overview of the whole week or month. There is also the ability to view the calendar in a list view to provide another way of looking at your bookings. You can change the way you view the calendar by choosing either Day, Week, Month or list in the top right-hand corner of the window.

On the left-hand side, you will see a small date picker calendar that allows you to go back and forth between months and allows you to select specific days. On the image below, the 10th of April has been selected and because the calendar is set to "Week" view, the calendar displays the week in which that date is situated. You also have the option to ' Go to Date' which allows you to search for a date via a search tool, this come in handy when looking for very old calendar entries. Also featured under the date picker calendar is the "Today" button, which simply selects and displays todays date.




To create a booking item for use in the booking calendar, click the "Add" button located on the left hand side of the application. When making an item, you need to enter an "Item Name", an "Item Description" and the "Item Type". Once this has been done, click "Create Item" and the new item will appear on the left hand side. The image below shows the item creation window and also shows 2 example calendar items.



Now that you have created an item, you are ready to make a new booking. To do this you can either click on the   button in the top left hand corner or you can simply click and hold your mouse and drag it from the start to the end time you require. When creating a booking, you can specify a location, the time you want to make the booking, if you want to repeat the booking and which item you want to book. You can also select whether you want the booking to run all day or not. If you want to repeat a booking, there is the option to have it repeat: Every day, Every Week day, Every Week, Every 2 Week, Every Month or Every Year. Please see below. 



Now this has been added to the booking calendar, nobody else will be able to create a booking for that item if the time they set overlaps. If the booking time needs to be changed, you can simply click and hold your mouse on the booking to drag and drop it to a different time. When you have created multiple items, you can colour code them to make them easily identifiable when looking at the calendar. You can do this by clicking on the arrow on the right hand side of each Item and setting the colour. If you look at the image below you can see the item settings as well as the differing colours I have set in this example. 



In this Item menu there are three other options available. The 'booking item settings' - which I will explain further in this article, the 'Display only this  Booking item' - which allows you to filter out other booking items in your calendar and the simple 'Create Booking for this item' option, which provides an alternate method of making a booking.




If you click into the booking item settings, you can edit the name of the item, the description, the item type and you also have the ability to delete this item if you are an admin user. See image below. 

Please note that by default, staff accounts can't perform certain actions on the booking calendar. School admins can control these permissions for staff via their Groups and Policies application.

The calendar application is a tool where you can view your own personal calendar as well as any calendars that have been shared with you. This includes any public calendars your school has created. While very similar to the booking calendar, there are different features and functions within the Calendar app. The Calendar app provides the user with several powerful functions. There is the ability to filter all calendars to certain entries in the top filter bar. You can view calendars for whichever day you would like and you can take this further and have an overview of the whole week or month. There is also the ability to view the calendar in a list view. You can change the way you view the calendar by choosing either Day, Week, Month or list in the top right-hand corner of the window.

On the left-hand side, you will see a small date picker calendar that allows you to go back and forth between months and allows you to select specific days. On the image below, the 10th of April has been selected and because the calendar is set to "Week" view, the calendar displays the week in which that date is situated. You also have the option to ' Go to Date' which allows you to search for a date via a search tool, this come in handy when looking for very old calendar entries. Also featured under the date picker calendar is the "Today" button, which simply selects and displays todays date.


To create a new calendar, all you need to do is click on the  button on the left hand side and input the details of the calendar from here. When adding a calendar, you need to give it a name, a description and specify the calendar availability. There are three availability options to choose from:

Restricted - This calendar is restricted and can only be viewed by the person who created it

Public -This calendar is public within Frog and can be seen by any other user

Shared - This calendar will only be visible to individuals or groups you choose

Once this has been done, you can then create events in the calendar and anyone who that calendar is shared with will receive notifications. The below image shows you how to add a calendar.



Now that you have created a calendar, you are ready to add new events. To do this you can either click on the  button in the top left hand corner or you can simply click and hold your mouse and drag it from the start of the time until the end. When creating an event, you can specify a location, the time you want to make the event, if you want to repeat the event and which calendar you want to add the event to. You can also select whether you want the event to run all day or not. If you want to repeat it, there is the option to have it repeat: Every day, Every Week day, Every Week, Every 2 Week, Every Month or Every Year. You can also add invitations to other users. Please see below. 



If you create an event but need to change the time of it, you can simply drag and drop it to a different time and it will update. When you have created multiple calendars, you can colour code them to make them easily identifiable when looking at the overall view of the calendar. You can also remove certain calendars from view by simply clicking on them on them. Once they have been clicked, the main body of the calendar box will be removed of colour. In the image below I have removed the Test calendar from view. Clicking on it again will show any events associated with this calendar.  



If you want to change the colour of calendar events, you can do this by clicking on the arrow on the right hand side of each Item and setting the colour. If you look at the image below you can see the calendar settings as well as the differing colours.  You can also access the calendar settings from here and have the ability to display only that calendar and to create an event in this calendar.



If you click into the calendar settings, you can rename the calendar or change the description, delete the calendar and you also have the option to share this calendar from within the settings. 

Discover can be accessed from several widgets within the Frog platform. These include the Media widget, Link to File widget and the External Link widget. Discover can also be accessed when adding media items to a quiz. Discover allows you to search for images and videos to use in your sites and dashboards.



Searching For Content

In the Discover window, in the top central area is a search box.Here you can enter a search term with which to search for.



Beside this to the right is a dropdown menu that allows you to filter between searching for everything, images and videos. After entering a search term click the blue magnifying glass icon to undertake the search. 

The results for your search will then be displayed in three sections. These three sections are sites, videos and images. On the left hand side of this area you can filter down the search more by clicking on images or videos. For example you can click videos to display only video results for your search term and filter down further by showing only YouTube or Vimeo videos.



Hovering over resources expands them out of the page so they can be seen in more detail. Listed here will be the resource name along with the options “Pin It” and “Preview”.



If you click preview or the small preview image or title then a resource specific window appears. This window displays the item in more detail along with the name of the resource and a description.Videos in this location can be watched as the player will be activated.



If you wish to use this resource on your site you can click the pin it blue button to send this to your pin board. You will then see a brief notification of the addition of this resource to your pin board, in the top right corner of your screen inside a black notification box. To come out of the resource preview simply click the small black cross at the top right of the resource.

The Pinboard

The pinboard will always be present when you are viewing Discover. The pinboard essentially allows you to select different resources, send them to this area then when finished searching select which resources to bring into the platform. You can open and close the pinboard at any time when using Discover by clicking the pinboard blue button at the top left of this window.



When you open the pinboard you can see what resources have been added.



In order to approve or decline resources click the edit button which adds a checkbox to the right of each resource and enables three further options:



Clear Selected - If this button is clicked any resources currently with ticks in their checkboxes will be removed from your pinboard.

Clear All - If this button is clicked this will clear your pinboard of all its current contents.Done - This takes you back to the pinboard list without the ability to remove the resources.

The My Dashboard app within FrogDrive is a simple link that takes the user that is logged in to their personal dashboard. The personal dashboard allows users to customise their own page and depending on what permissions they have been set by the admin users, they can choose to add widgets and display what ever information they want to see. A logged in user can change the theme and overall layout of the site if they want to.