Knowledgebase : 1) FrogLearn > Sites
   

Within the platform there are widgets that allow you to collect information from users. These are the form, poll and quiz. In order to access these results a user needs to be logged into the platform and must have “Can Edit & Manage” permissions to this site where the widgets are located. All admins will be able to access results in each site. In order to review the data that has been collected by these items you can access the Data Viewer. It is accessed on a site by site basis and also provides you with the ability to export the data collected.

Accessing the Data Viewer

To access the Data Viewer, browse to a site that you wish to review collected data for and then click “Site” at the top left of the black navigation bar then “Data Viewer” from the dropdown menu.

If you have not yet configured a form, poll or quiz widget in this site, or no submissions have been made, the option will still be available but no data will be available in the Data Viewer. If you do not have Edit and Manage access to the site, the option will not be present.

The Data Viewer will now be displayed. The Data Viewer will grant you access to the results of any form, polls or quizzes by clicking on the appropriate selection text on the left hand side.

 

 

The tile for each item gives you an overview of the item name and how many submissions there have been for that particular item. Once you have found a form, poll or quiz you wish to view the results for double click into that item.

You will then be shown the results for that particular item. When viewing the data for an individual Poll, the summary area of the view will display:

  • The name of the Poll.
  • How many times people have completed the Poll (total submissions).
  • The number of people the site has been shared with.
  • The date and time of the first submission.
  • The date and time of the most recent submission.
  • An overview of the current Poll results.

The summary area will also display a graph showing the number of submissions per day, week or month. If the Poll has been active for less than 14 days the graph is displayed in days, between 14 and 59 days in weeks and 60 days or over in months.

The data shown will differ slightly depending on whether you are viewing results for a form, poll or a quiz. In the example poll screenshot you can see that key information such as username, name, the date and time of the submission and the response is present.

 

Exporting Results

All this information can be exported outside of Frog to a CSV file that can be opened in Microsoft Excel. To do this, click the cog towards the top right of the window when viewing results for an item, then from the dropdown click on “Export”.


Your internet browser will then download the results to a file on your local machine. When you open these results they will open in Excel similar to the following screenshot with all of the details present for the selected item you chose to export.

 

When creating sites you may come across a problem where you are unable to either open the site at all or access the site in edit mode. This is likely going to be down to either some custom HTML code entered or an embedded website that may have a redirect placed on it etc. What you are able to do to investigate/fix any problems by visiting the site in "safe mode" which will prevent HTML code from rendering and embedded websites from being displayed.

Please Note: Any custom HTML code used within the platform cannot be supported as it could interfere with the way the default platform works.

In order to open a site in safe mode, simply open up FrogDrive, click on "Sites" on the left hand pane, then from "My Sites" click on the action cog at the top right of the window the click on "Open in Safe Mode" from the dropdown list.

The site will then open in safe mode and certain widgets that are capable of "breaking" the site will not be rendered and display a message similar to the below screenshot. This will allow you to click the edit button at the top left of the site and make the desired changes to resolve any issues on the site.

Within FrogLearn you are able to control what content user groups see within sites or dashboards. This is done by using rules that can be applied to both pages within a site and specific widgets on a page.

Setting Rules on Pages or Widgets

In order to create a rule and apply it to a site page or widget, first access that site and click the black “edit” button at the top left to open up the site in edit mode. Single left click the page in the site that you wish to add/change a rule on or single left click the widget that has been dragged onto your site.

For rules on Pages: Next, click on the “page” tab in the left hand side edit tray then just below, click on where it says “rules”. Each of the pages should be hidden by default as indicated by the slider in this section.

For rules on widgets: Single left click this widget to select it which should bring you to the settings tab for the widget then click on where it says "rules". 

The first option you will see is a slider indicating whether the page or widget is to be shown or hidden by default. Clicking this slider will change the option from "show" (default value) to "hide".

  • HIDE – Remain hidden until conditions of the rules are met.

  • SHOW – Remain visible until conditions of the rules are met.

On the rules tab you will be able to see any existing rules that have been listed, below. To add a new rule click the “Add Rule” button to open up the rule editing window.

This is where you define the condition for the rule. Set the slider to set the first part of the condition.

This toggles between:

  • WHEN – Met only when the next part of condition is true.

  • UNLESS – The condition is met unless the next part of the rule is true.

From the Add a Rule drop down menu, you can select to add a rule specifying either:.

  • The user is in a group or profile - You are able to type in the name of a group or profile into a text box and select multiple groups from the dropdown list.

  • The date is... - You are able to select a specific date or range of dates.

  • The user is logged in - No additional options required after selecting this option.

The settings available depend on which of the options you select (see above). Once you have chosen the desired parameters click the blue “Add” button to confirm your rule selection.

It is worth noting that you can add multiple rules to a page or widget in one go.

‘AND’ Rules

Adding another Rule in "Site Rules" will mean that the first rule AND the second rule has to be true before the condition is met. Multiple rules can be added here, each being linked with the AND rule.

If you ever need to modify a rule you can click the pencil icon to the right of the rule. Clicking the cross will delete this rule.

Please be aware however that there is a “Use Last Rule” button you can click when viewing the rules window to automatically add the previously used rule. Once clicked the rule will appear and you can click the blue “Apply” button  when happy with your changes to be taken back to the site.

This will return you to the site looking at the page tab in the left edit panel. A blue and white cog  icon is displayed beside any page (or widget) when a custom rule is applied.

 

You can make changes to existing rules by clicking the penicl icon in the left hand edit panel and delete any rules here by clicking the X icon.

Clicking on “Save Changes” in the left hand edit panel will save your changes. In this example, users who login who are a member of the student profile will now be restricted from viewing this widget.

‘OR’ Rules

Each time a new Rule is created, it is added to the Rules Settings panel (the most recent displayed to the top) and is joined to the previously added rule with an ‘OR’.


In this example the page will be visible to ‘students’ who are in ‘group1’ after 01/04/2015 but then it will be visible to all users after 01/05/2015.

If you would like to delete a site you can do this easily from within the 'Sites' application. From within sites, if you click on the site you would like to delete, it will highlight it  blue and then it will be selected. From here, click on the actions cog in the top right of this window  and from that drop down menu, click 'Delete'.



You will then be prompted to enter your username as a fail safe to make sure that you are 100% that you wish to delete this site. It is also recorded within the logs which username deleted which site. If a site has been deleted by accident, the Frog Support desk can still recover this site for you from the back end of the system.




Please Note: When a site is deleted, Frog takes that particular site and makes a copy of it in the back end of the system. This only happens when the site is deleted. This doesn't happen every day and every site is not copied to the back end of the system ready to be recovered if any mistakes are made to the site. For example, if you were to delete a text box or a page of a site, we couldn't restore the site from yesterday to get that information back. Backups do take a copy of the whole platform and store it, but we would only restore from a backup in case of an emergency. The support desk is unable to recover any pages that have been deleted from a site and any request to pull the site from a backup, would mean a cost to the customer and downtime of their server. 
If you would like to duplicate a site you can do this easily from within the 'Sites' application. This is a helpful tool if you have created a template that you would like your members of staff to use to build their content on so that the layout and format is uniform throughout Frog. From within sites, if you click on the site you would like to duplicate, it will highlight it  blue and then it will be selected. From here, click on the actions cog in the top right of this window  and from that drop down menu, click 'Duplicate'.