Knowledgebase : 6) Mobile Applications
   

With the introduction of FrogSnap and it's latest features, Admin users have the ability to decide when media is deleted from users mobile apps. There are three options to choose from and there is also the option to enable users to manually override the 'Clear media' settings the admin user has specified. Please see the image below. We have introduced this feature for security reasons and because devices are usually shared within a school so this will prevent any devices from filling up with multimedia and therefore using large amounts of storage. 

PLEASE NOTE: The ability for Admin users to manage this via System Preferences is only available for iOS users at this moment in time. 

FrogProgress is a mobile application that allows users to capture evidence (photos, videos or audio clips) alongside setting judgements for students based on their progress.

The FrogProgress mobile application integrates with both FrogLearn & FrogProgress schools and also standalone instances of Progress.

DATE OF WRITING ARTICLE: (15/08/16)

VERSION NO: v2.0.0

The app allows you to:

  • Capture evidence (audio/media/video) and upload it to your student trackers for one or multiple students.
  • Set Judgements for your students based on their performance.
  • Update Exemplar standard materials.

It is currently available for download for apple mobile devices by clicking the following link:

PLEASE NOTE: The mobile application updates over time so screenshots vary slightly when explaining functionality. It is also possible that some features may differ between versions of the application.

IMPORTANT: Media (photos/videos/audio) taken through this application is NOT stored on the device itself.

Accessing FrogProgress Mobile App

The first step is to open the FrogProgress mobile application and enter your FrogProgress platform URL.

Once you've entered the URL for your platform click the blue "next" button to continue to the login screen. You will then be asked to enter your login credentials for Frog. After entering your username and password click the blue "login" button to continue.

Once you've logged in succesfully you will be prompted with the following screen. Clicking "cancel" will return you to the login screen and clicking the blue "allow" button will log you into FrogProgress.

When you are logged into the FrogProgress mobile application your name will be displayed at the top of the application, welcoming you. Clicking the Frog head at the top left or the cog at the top right will reveal the following options.

Clicking the green "help" button will take you to a help page where you can find some useful information on how to use the app.

Clicking the red "logout" button will simply log you out of the FrogProgress app and take you back to the login screen.


Capturing Evidence

Once you are logged into the application you will see two options at the bottom of the application:

In order to capture evidence of a students work click the "Capture Evidence" button. You will then taken to the tracker selection screen.

Selecting a Tracker

By default you will be viewing "My Trackers" which will display any trackers you have setup through the desktop version of the Student Tracker application. You are able to click on "All Trackers" to view all trackers that you have access to that have been setup in the school.

Click on the tracker you wish to use and you will be presented with a list of learning objectives and KPIs.

Selecting Objectives

You can then select either one or multiple objectives that you wish to capture evidence for by selecting the tick icon. When it turns green you know that objective is selected. Please note that you are able to navigate back and forward through different assessment cycles by selecting the year group that is greyed out on the left and right of the central year selected. If you try to select objectives from multiple years the app will warn you that doing so will deselect the other selections not on the currently selected year.

Selecting Students

Clicking on the Students tab will present you with a list of students in that tracker; at this point you can choose to either capture evidence or set a judgement for an individual student or for multiple students. If you select one student by tapping their name you will be presented with the following 3 options beneath the student.

If you select one or more students by checking the green tick box beside the students names then these 3 options will be moved to the bottom of the app under the student list.

Please Note: if multi-selecting students then any evidence captured, note taken or judgement set will appear against all students who have been checked.

You can then choose on of the 3 options available, these are:

  • Capturing Evidence

  • Adding Notes

  • Setting Judgements

Capturing Evidence

The first of these options available is capturing evidence. By clicking theicon you will be taken to the evidence capture screen where you can utilise your camera and microphone accordingly.

By default you will be using the camera on the back of your device and be able to take photographs of student work as evidence. You are able to swap between taking photos, videos and audio clips by clicking the media icon at the bottom right of the app then selecting the media type you wish to capture by selecting the appropriate icon.

At the top right of the application are 2 icons. The camera icon containing rotating arrows means that you can swap between using the front and back cameras on the device.

The folder icon to the right of this allows you to select media that is already present on your device. When selected you will be shown the photos area on your device where you can find and select media to upload as evidence.

After you've captured media you'll see a small thumbnail preview at the bottom left of the application. Tapping this will allow you to view all captured media.

When previewing captured media you can swipe between the different items and with photos can edit them by adding stickers etc. To do this click the pencil icon at the top right of the application.

To delete the media item click the dustbin icon at the bottom left of the application and to return to capture more media click the cross icon at the top left of the application.

Once you are happy with the captured media click "Done" at the bottom right of the application. This will return you back to the student selection area but you will now see thumbnail previews of the captured media.

If you just wish to upload this evidence without any notes or changing the assessment status for students then click the green upload button at the very bottom of the application.

Adding Notes

By clicking the following icon you are able to add notes for a student/students against an objective (or multiple). By tapping this icon you are presented with the following screen where you can type in your supporting note that will be added as a text file to the platform.

Once you're happy with your note, tap the checkbox icon at the top right of the application to save the changes. To come back out of the note click the cross at the top left of this window.

Above is a screenshot example of captured evidence alongside a note (second icon from the left). From here you can continue adding evidence or notes or choose to set a judgement against objectives.

Setting Judgements

The third option available with students and objectives selected is the ability to set judgements for your selections. By clicking the icon. This simply reveals a screen where you can select a judgement. The options available are based on those setup for your school by the administrator but are likely to be similar to the below.

By selecting an option the central area will be filled in so you know it has been selected. The judgement made will be set for this assessment period only. After selecting a judgement you will be returned to the student screen and will see all selected students will now have that coloured circle beside their name.

Saving Captured Evidence, Notes & Judgements

In order to upload any evidence, add any notes and set any judgements, you must then click the following upload icon to confirm/save these changes. Without doing this your changes will not be saved.

You will know when the process is complete after clicking this button when you see the green tick on the screen indicating it has been successful.

When viewing the student tracker on the full FrogProgress platform you will then be able to view any uploaded evidence, notes and judgements accordingly.

Single left clicking the evidence file will allow you add additional notes, download the file (and more actions by clicking the cog icon) and if it's an image you will be shown a preview of the file. You can also view the date, time and user who uploaded the file.


Updating Exemplar Standards

When viewing the welcome screen for the FrogProgress application you will see the following options at the bottom of the app. When updating exemplar standards it is important to remember there are two parts to this. The first is capturing the evidence and the second is approving it.

Capturing Exemplar Standards

In order to update exemplar materials, click the "update exemplar materials" option. This will present you with a list of all available trackers on your schools platform.

Tap a tracker to be taken to the learning objectives screen. Here you will be able to see all learning objectives relevant to this tracker with any KPI's clearly indicated by the green indicator on the right had side. To view just KPI's click the "KPI's" header on the upper right hand side.

To upload exemplar standards simply tap a learning objective from the list to reveal the capture evidence button.

Clicking the capture evidence button will then allow you to take photos/videos and audio. For full instructions on this please view the earlier section titled "capturing evidence". Once you've captured your evidence you can tap the thumbnail at the bottom left of the app which will show a preview of the latest evidence item captured. From here you can cycle through the captured media and delete or edit as necessary.

Once you're happy with your evidence you've taken click the "Done" button at the top left (or bottom right if the thumbnail was tapped to view the media) of the app to return to the learning objectives screen. Here you will see any captured evidence below the relevant learning objective you selected.

When you have captured the exemplar standards for one or more objectives, click the green upload button at the bottom of the objectives list. This will upload the media to the platform and confirm it has been succesful with a green tick.

Approving Exemplar Standards

Within the FrogLearn platform, as an administrator you then need to approve the uploaded evidence whether it has been uploaded by yourself or other users.

Please Note: Exemplar standards may have been uploaded by staff members but they will not be visible to users within the learning locker until they have been approved.

Firstly, access the Curriculum Manager application and navigate into the desired curriculum. When viewing the curriculum, you will be viewing a list of learning objectives. Find the learning objective you wish to approve evidence for then click on the "learning locker" option at the right hand side.

When the learning locker opens, click the blue "Exemplar Standard Materials" header and any captured media will be displayed below. Here you are able to click the plus icon to upload more files if desired. In the screenshot below you can tell the file ahs not been approved as there is no tick beside it.

If you single left click the name of the file you will be presented with a preview window for that file. This preview will inform you of the date and user who has uploaded the file.

At the bottom right of this window is an "approve example" blue button. Once clicked it will approve the exemplar standard materials and return you back to the learning locker for that objective. At the top right of your platform you should be able to see the following notification appear for a few seconds.

In the learning locker, approved materials will now have a tick (see screenshot) beside them, meaning that all other users (admin and staff) will now be able to view this file when they access the learning locker for a learning objective.

FrogSnap is a mobile application that allows users to take photos, videos or audio clips and upload it to the FrogLearn platform.

FrogSnap is completely integrated with your FrogLearn platform and content added using this app will appear on your user timeline, or upload images direct to a site using the Site Timeline widget.

It allows you to:

  • Capture and import media straight from your device.
  • Preview videos, photos and audio before uploading to your FrogLearn account.
  • Edit photos using Aviary® photo editor.
  • Upload to your timeline or one of your sites directly.

It is available for download for both android and apple mobile devices by clicking the following links:

PLEASE NOTE: The mobile application updates over time so screenshots vary slightly when explaining functionality. It is also possible that some features may differ between android and apple versions of the application.

IMPORTANT: Media (photos/videos/audio) taken through this application is NOT stored on the device itself.


Logging In

Once FrogSnap has been downloaded, when you launch the app you will be presented with the following loading screen.

Once the app has loaded you will be presented with a text box where you must enter the URL (web address) of your FrogLearn platform.

For example: secondary-ic.frogos.net

Please Note: Your school must have a valid SSL certification in place.

Once you have entered the Frog Server URL and hit the blue "next" button you should be provided with the FrogLearn login screen for that platform. Here you will need to login with your FrogLearn platform login credentials.

Once you have entered the correct username and password and hit "login" you will first be presented with the following screen asking you to allow this application access to your Frog account/ID.

Clicking "allow" will log you into FrogSnap and allow you to start taking photos/videos/audio clips. Clicking "deny" will return you to the FrogLearn login page.


Taking Photos/Videos/Audio

Once you have logged into FrogSnap you are then able to begin taking media to upload to a site.

In the central area of the application, you will see the camera view from your mobile device.

In order to take photos (as this is the default media type) you simply need to aim your camera at the item in question the hit the bottom central blue button.

Clicking the Frog head at the top left of the application will allow you to log out of the application or click "help" to load an in-app guide for using FrogSnap. Clicking away from the dropdown menu will hide the dropdown once more.

At the time of writing (12/08/16) the Apple version of Frogsnap also has the following icon below, located at the top right of the app, allowing you to change the app to utilise the front camera. Clicking this again will return you to the primary camera on the back of the device.

At the very top right of the application is the "camera roll" icon.

When this icon is selected you will be shown the "recent" files on your mobile device.

From here you can single left click to select a media item or click the icon to be shown the "open from" menu to navigate to other folders/areas on your mobile device to find and select more media to import into the application.

Back in the main app camera view, you are able to swap between taking photos, videos or audio clips by hitting the bottom right icon to reveal the following options.

Selecting that media type will minimise this popup menu allowing you to then take/record the media. Once a media item has been captured, a preview will be shown at the bottom left of the application. You are able to take multiple photos etc but the last taken media item will be shown in the very bottom left of the application.

Here you can record the media 

Here you can record voice notes 

Clicking the small preview will take you to the editing area for captured media. You are able to swipe left and right between each media item.

Audio clips and video clips are playable, whereas with pictures you are able to edit them further by clicking the following icon at the bottom left of the preview window.

This will open up the photo editor. Here you are able to download packs in order to add stickers, frames, effects, or even just write on the image.

Once you have made the desired changes to the photo click the "Done" button at the top right to be taken back to the media preview window.

You are able to delete media items by clicking the dustbin icon to permanently delete this media from FrogSnap.

Once you're happy with the captured media, when viewing the preview window you are able to navigate to the upload screen by clicking the bottom central button


Sending Media to FrogLearn Sites/Timelines

When you are viewing the uploader screen you will see the media you have taken at the top of the application in a small thumbnail preview. By default only the last media item is selected, as indicated by a green tick in the bottom right of the preview. To select more than one item to upload simply single left click more previews to turn them from grey to green.

Please Note: You are only available to upload three media items at one time.

By default the area under the media previews in the "Add To" section has "FrogDrive" selected. This means if you were to hit the green bottom upload button that the selected captured media would upload to your users My Documents area in the FrogDrive application.

What you may wish to do is send this media directly to a site that contains a site timeline or photo stream widget. In order to do this click where it says "sites". The number beneath this displays the number of sites you as the logged in user, have access to upload media to.

Please Note: Users must have Can Contribute or Can Edit & Manage permissions to a site to upload media items.

After clicking "Sites" you will be presented with a list in alphabetical order of all the sites you have access to upload media to, simply single left click a site from this list to select it.

Once a site has been selected you will have returned to the uploader window where you can add a description for the media item and keywords.

Adding a description simply means there will be a description of the media if uploaded to a site within a site timeline.

Adding tags allows you to send a media item to a particular site timeline. You may have a site with multiple site timeline widgets present so by specifying tags in a site timeline widget you are able to add the same tag as a keyword through FrogSnap to ensure media is displayed where desired.

For more information on the site timeline widget please view the following article:

When you are ready to upload your media, click the bottom central green upload button.

You will be shown a progress bar of the percentage of media items that have been uploaded. Once the media has finished uploading you will be presented with a screen similar to the following screenshot, indicating the upload has been successful.

Once the media has been uploaded to the specified location it can then be accessed through FrogLearn, whether this be the MY Documents area within the FrogDrive application or to a specific site. Please be aware that you can send media to a site, but in order to display this media you will need to use specific widgets to act as a window to display these items. These widgets at the time or writing this article are the Site Timeline and Photo Stream widgets.

For more information on the photostream widget please view the following article:

For more information on how you can send media to a site through the FrogLearn platform itself, please view the following article:

Through the MyFrog App students, parents and teachers can conveniently view and manage homework in one place.


It allows students to track their own activity in Frog using the timeline feature 

Timeline feature enables parents to follow their child’s work on Frog and add likes and comments for support

Teachers can set homework assignments using mobiles devices outside the classroom

School leaders gain visibility of MyFrog app usage with analytics data

It is available for download for both android and apple mobile devices by clicking the following links:

PLEASE NOTE: The mobile application updates over time so screenshots vary slightly when explaining functionality. It is also possible that some features may differ between android and apple versions of the application.

Logging In

Once MyFrog has been downloaded, when you launch the app you will be presented with the following loading screen.

Here you must enter the URL (web address ) of your Froglearn platform

For example Frog.school.co.uk 

Once you have entered the Frog Server URL and hit the blue "next" button you should be provided with the FrogLearn login screen for that platform. Here you will need to log in with your FrogLearn platform login credentials.

When you log in you can view notifications, assignments, calendar, timeline, and dashboard on your phone

For teachers, they can now set an assignment when outside the classroom environment

Here you can view day by day calendar/planner & keep track of your homework 

Notifications direct to your phone will alert you to view your new assignments

You don't have to miss a deadline you can easily hand in your homework 

Here is another example of how your homework looks like using the MyFrog app on your phone 

Here you can view the timeline to follow your child's work live on Frog and add likes and comments to support them